Real Estate Secretary - Dd - Virginia

LEGAL secretary

DEFINITION:

Under general direction, performs a variety of complex and responsible secretarial and legal work.

DISTINGUISHING CHARACTERISTICS:

This classification performs secretarial and legal assistance in the City Attorneys office. It is

distinguished from the class of Executive Secretary in that the work is specialized and requires

knowledge of the preparation and processing requirements of legal documents, legal terminology,

civil procedures and discovery, sources of law and the court system.

EXAMPLES OF DUTIES:

NOTE: The following are the duties performed by employees in this classification. However,

employees may perform other related duties. Duties listed are not necessarily performed by each

individual in the classification.

1. Receives and transcribes legal dictation.

Measures: Timeliness, completeness and accuracy.

2. Types a variety of reports and legal documents for which knowledge of legal terminology, civil

procedures and discovery is required.

Measures: Timeliness, completeness and accuracy.

3. Opens and maintains legal files.

Measures: Files are maintained according to accepted legal practices.

4. With attorney supervision, researches, prepares and files legal documents with courts and other

agencies.

Measures: Timeliness, completeness and accuracy.

5. Provides case management assistance and tracking of litigation.

Measures: Timeliness, completeness and accuracy.

6. Composes a variety of correspondence.

Measures: Correspondence is accurate, informative and grammatically correct.

7. Reviews and/or approves legal documents for recordation or disposition.

Measures: Timeliness, completeness and accuracy.

8. Compiles data from various sources for incorporation into special and periodic reports.

Measures: Timeliness, completeness and accuracy.

9. Screens and responds to inquiries from the general public and City personnel.

Measures: Information is accurate and courteously dispersed.

10. Assists in preparation and monitoring departmental budget.

Measures: Timeliness, completeness and accuracy.

11. Collaborates with others in office management; directs office support staff in terms of

responsibilities.

Measures: Demonstrates organizational skills.

12. Performs related duties as assigned.

QUALIFICATIONS:

Knowledge of:

Legal terminology, legal forms and documents, legal practices and procedures, litigation, legal

calendaring, law library; basic real estate terminology and transactions; city government.

Ability to:

Interact effectively with the public and employees; maintain confidentiality and use discretion and

tact; work independently in the absence of specific instruction, and use good judgment to make

decisions appropriate to this level of responsibilities; review legal documents and identify

inaccuracies or omissions; prepare Judicial Council forms, draft basic legal documents using proper

procedures required by statutes and rules of court; be familiar with all phases of california court

procedures, including venue, jurisdiction, pleadings, motions, appeals and the proper means and

forms by which matters are submitted to the court system; compose correspondence and write

reports using correct English, spelling, grammar and punctuation; pay attention to detail in all work

to be performed, and see work through to its logical conclusion.

Skills:

We are an equal employment opportunity employer.

Job type: Full Time



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